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By: COIN | August 24, 2013

Applies to:

Office 365 for professionals and small businesses, Office 365 for enterprises, Microsoft Exchange.

Calendar Keyboard shortcut Function
ENTER Opens the selected appointment or meeting.
DELETE Deletes the selected appointment or meeting. For repeating appointments or meetings, only the selected occurrence is deleted.
TAB Selects the next option, appointment, or meeting in the Day view.
SHIFT+TAB Selects the previous option, appointment, or meeting in the Day view.
   
Contacts  Keyboard shortcut Function
CTRL+S Saves changes to the open contact.
ENTER Opens the selected contact.
DELETE Deletes the selected contact.
UP ARROW Selects the previous contact in the list.
DOWN ARROW Selects the next contact in the list.
SHIFT+UP ARROW Selects the current and previous contacts in the list.
SHIFT+DOWN ARROW Selects the current and next contacts in the list.
HOME Selects the first contact in the list.
END Selects the last contact in the list.
PAGE UP For contact lists of two or more pages, selects the first contact on the previous page.
PAGE DOWN For contact lists of two or more pages, selects the first contact on the next page.
TAB Selects the next option in the Contacts view.
SHIFT+TAB Selects the previous option in the Contacts view.
   
Inbox and Other E-Mail Folder Keyboard shortcut Function
ENTER Opens the selected message.
CTRL+N Opens a new message form.
CTRL+Q Marks the selected message as Read.
To use this shortcut with Internet Explorer 7, you need to disable the Quick Tabs feature.
CTRL+R Replies to the selected message.
CTRL+SHIFT+R Replies to the sender and all recipients of the selected message.
CTRL+SHIFT+F Forwards the selected message.
DELETE Deletes the selected message.
SHIFT+DELETE Permanently deletes the selected message.
UP ARROW Selects the previous message in the list.
DOWN ARROW Selects the next message in the list.
SHIFT+UP ARROW Selects the current and previous messages in the list.
SHIFT+DOWN ARROW Selects the current and next messages in the list.
HOME Selects the first message in the list.
END Selects the last message in the list.
PAGE UP For message lists of two or more pages, selects the first message on the previous page.
PAGE DOWN For message lists of two or more pages, selects the first message on the next page.
TAB Selects the next option in the Inbox view.
SHIFT+TAB Selects the previous option in the Inbox view.
   
Options Keyboard shortcut Function
CTRL+S Saves changes to your Options.
TAB Selects the next option in the Options view.
SHIFT+TAB Selects the previous option in the Options view.
   
Tasks Keyboard shortcut Function
CTRL+S Saves changes to the open task.
ENTER Opens the selected task.
DELETE Deletes the selected task. For recurring tasks, the entire series is deleted.
SHIFT+DELETE Permanently deletes the selected task.
UP ARROW Selects the previous task in the list.
DOWN ARROW Selects the next task in the list.
SHIFT+UP ARROW Selects the current and previous tasks in the list.
SHIFT+DOWN ARROW Selects the current and next tasks in the list.
HOME Selects the first task in the list.
END Selects the last task in the list.
PAGE UP For task lists of two or more pages, selects the first task on the previous page.
PAGE DOWN For task lists of two or more pages, selects the first task on the next page.
TAB Selects the next option in the Tasks view.
SHIFT+TAB Selects the previous option in the Tasks view.
   
Message and Meeting Request Form Keyboard shortcut Function
ESC Closes the window.
CTRL+> or CTRL+period Views the next item in the list.
CTRL+< or CTRL+comma Views the previous item in the list.
CTRL+R Replies to the sender of the item.
CTRL+SHIFT+R Replies to everyone in the To and Cc boxes.
CTRL+SHIFT+F Forwards the item.
TAB Selects the next option on the message or meeting request form.
SHIFT+TAB Selects the previous option on the message or meeting request form.
CTRL+TAB Returns to the beginning of the tab sequence in the item. For example, in a meeting request, if an attendee's name is selected, pressing CTRL+TAB resets the focus so that pressing TAB selects Accept in the toolbar.
CTRL+D Permanently deletes the message or meeting request form.
   
New Appointment and Meeting Request Forms Keyboard shortcut Function
CTRL+S Saves the appointment or meeting request.
CTRL+D Permanently deletes the appointment or meeting request.
ALT+S Sends the meeting request.
CTRL+K or ALT+K Resolves the names in the address boxes.
   
New Message Form Keyboard shortcut Function
CTRL+S Saves the message to the Drafts folder.
CTRL+D Permanently deletes the message.
ALT+S Sends the message.
F7 Checks the spelling in the message.
CTRL+K or ALT+K Resolves the names in the address boxes.
ALT+T, ALT+C, or ALT+B Opens the Find Names dialog box.
   
Text Editing Keyboard shortcut Function
BACKSPACE Deletes the selection or the character to the left of the cursor.
CTRL+BACKSPACE Deletes the word to the left of the cursor but not the space before the word.
CTRL+C Copies the selection to the Clipboard.
CTRL+V Pastes the contents of the Clipboard into the current location.
CTRL+X Cuts the selection to the Clipboard.
DELETE Deletes the selection without copying it to the Clipboard.
INSERT Toggles between inserting and overwriting text.
CTRL+Z Reverses the effect of the most recent formatting command.
CTRL+Y Reapplies the most recent formatting command.
CTRL+F Finds text.
SHIFT+F10 Displays a menu of options, if one exists. This is the same as right-clicking an item or option in the text.
CTRL+L Displays the Hyperlink dialog box. This lets you insert or change a hyperlink in the text.
   
Checking Spelling Keyboard shortcut Function
F7 Checks the spelling in the message.
CTRL+J Jumps to the next misspelled word after the pointer and opens the Suggestions menu.
  When the Suggestions menu is open:
UP ARROW Moves up through the list.
DOWN ARROW Moves down through the list.
RIGHT ARROW Puts the pointer at the end of the misspelled word.
LEFT ARROW Puts the pointer at the beginning of the misspelled word.
ESC Hides the menu and puts the pointer at the beginning of the misspelled word.
ENTER Selects a highlighted item in the menu.
   
Text Formatting Keyboard shortcut  Function
CTRL+B Toggles bold formatting.
CTRL+I Toggles italic formatting.
CTRL+U Toggles underlining.
   
Right-to-Left Layout Keyboard shortcut Function
CTRL+LEFT SHIFT Sets the message area for left-to-right typing and editing. This is the orientation for most Western languages.
CTRL+RIGHT SHIFT Sets the message area for right-to-left typing and editing. This is the orientation for languages such as Arabic and Hebrew. When you press CTRL+RIGHT SHIFT, the scroll bar moves to the left edge of the message window.
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